Frequently Asked Questions

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Drop off begins at 7:45 and continues thru 8:15. At 8:15 the inner door will be locked and students will then be buzzed in. For elementary and middle, the foyer door going upstairs will be locked as well. Students who arrive after 8:15 must sign in at the office before going to class. If you are walking your student inside, please be prepared to refrain from entering the classroom after 8:15.
Elementary dismissal Monday-Thursday is from 3:15-3:40 and on Friday from 1:45-2:10. Parents are given tags to put on the dashboard of their car and names will be called as the cars enter the parking lot. By the time your car has reached the front of the school your child will be ready to go. All elementary students remaining in the classroom at the end of dismissal will be taken to After School Care. High school dismissal Monday-Thursday begins at 3:25 and Friday at 1:55. High school students will wait in the high school lobby and watch for their ride.
After School Care is provided for Pre-K – 8th grade. It begins directly after dismissal and ends at 6:00 Monday-Thursday and 5:00 on Fridays. When Daylight Savings Time ends from Nov. 6 to March 10, ASC will end at 4:00 p.m. on Friday.
Dial the direct ASC line at 240-883-3540.
ASC will be available on most 12:15 dismissal day. Plenty of advance notice will be given for the days that it will not be available.
No, students are to wait in the high school commons area until their ride has come. Students should remain there unless they are participating in an afterschool activity or under the supervision of a teacher or staff member.
Students must be signed out when leaving before the end of the school day. For elementary and middle school students this must be by a parent or guardian. If the student returns from an appointment they must sign back in. If a high school student is leaving before the end of the day, even if they only have a study hall remaining, they must sign out to avoid being marked absent.
Everyone should enter through one of the main entrances ONLY once school is in session. For safety purposes all other entrances are off limits during the school day. Please stop by the office, sign in and get a visitor pass. Please sign out before you leave and exit through the main entrances.
If your child is sick, please call Terri Sheahin (301-421-9101 or email tsheahin@spencerville.org for Pre-K-8, or call Gigi Mattox at 240-883-3502 or email gmattox@spencerville.org for high school by 9:00 am to notify us that your child will not be attending school. Upon their return they should bring a note to the office explaining the reason for their absence. This may also be communicated via email.
Please fill out a Pre-Arranged Absence form with signatures of all teachers whose classes your child will miss. These must be turned in to the office at least one week before the date they will be missing school. This does not apply to medical/dental appointments which are excused with a note from the doctor or parent.
A student is not permitted to participate in any after school activities if they were absent for the day.
We follow Maryland state guidelines which state that a student must be free of fever (100.4 or below), diarrhea or vomiting for a twenty-four hour period.
Email is the primary communication tool at SAA. Occasionally hard copy mail is sent. In cases of emergency, email text and phone calls will be made.
The Buzz, the weekly school newsletter, will be emailed to all students and parents and can be viewed on RenWeb. This will keep you informed on events as well as calendar changes.
All families will receive a phone call and/or a text message using RenWeb’s parent alert. Additionally, SAA follows Montgomery County School closings for inclement weather. These notices are on network television as well as radio. Occasionally there will be a need to close school early due to a power outage or some other emergency. The alert process will be the same.
RenWeb is a vast source of information. You can keep track of attendance, grades, homework assignments, calendar and discipline. You can also view detailed information on your finances such as lunch, and After School Care.
SAA maintains a closed campus during the day. A student is only permitted to leave campus with parent permission and must sign out. If a student signs out during the school day to go home they are not permitted back on the campus during the school day. They can return for after school activities, provided that they have attended at least half of the academic day.
A high school student must have written permission from parents/guardians to ride with any other student at SAA.
Contact Kari Banks, School Nurse at 240-883-3509.
Students will be cared for by the school nurse or office personnel. Any visit for such reasons will be recorded in RenWeb. Minor injuries will be treated and the student will return to class. If an injury is more serious, parents will be notified. If a child has vomiting, diarrhea or a fever, parents will be notified and the child will need to go home.
Send an email, write a note or leave a voice mail with your child’s teacher to schedule an appointment to meet with them. Teachers should not be expected to stop teaching during school hours to have a conversation with parents so please make every effort not to interrupt them during the school day. This includes drop-off and dismissal time. Email is the best form of initiating communication.
Forms are available on the school website as well as the SAA office.
All volunteers 18 years of age and older who will be having direct interaction with students here at school or on field trips will need to complete online training with Shield the Vulnerable and complete a background screening. Instructions are available on the school website. For more information or clarification please contact Heidi Wetmore at hwetmore@spencerville.org.
Fill out a Volunteer Driver Questionnaire. Chaperones driving their own vehicles must have $300,000 single limit and medical coverage.
Home & School is an organization comprised of dedicated parents who have a common goal of helping to ensure the success of this school in all capacities. Their mission is to promote the welfare of our children, encourage parent contribution of time, talent, and financial support for educational programs that directly benefit the students, and develop united efforts between faculty and parents. They accomplish these goals through a variety of initiatives, to include establishing a room parent network, supporting the administration at events throughout the year, and funding educational programs for the students. Fundraising is a central focus as well. Their efforts over the last several years have enabled the school to install Smartboards in every classroom and a new playground for grades 5-8. Keep your eyes and ears open for different ways you can contribute to fundraising efforts throughout the year ….like the Safeway/Giant Bonus Card programs, Claire’s Gourmet, Fall Festival, Book Fair and Citrus Program just to name a few. They also provide opportunities for social outlet (aka having fun) throughout the year. They communicate primarily through The Buzz and email. Make sure to check both places so you don’t miss out. Finally, they encourage you to get involved and support these efforts that really are designed to benefit the students at this school.
There are many opportunities for family service. Helping with Home & School events, chaperoning field trips, helping with the athletic program and assisting the teachers with tasks are some of the most common ways. Often family service opportunities will be listed in The Buzz. Check with your child’s teacher to see if they need help with anything.
Forms are available online on SAA’s website or at either of the school offices. Record your hours on the form and obtain the signature of the staff member or Home & School officer who was coordinating the hours of service. When the hours have been turned in they will be recorded in RenWeb.
Yes a student is admitted by audition. Music teachers will post audition times at the beginning of the school year.
There are a number of music teachers who give lessons either at their home or here at the school. Please contact these teachers directly if you are interested in scheduling lessons for your student.
Each year a full musical drama production is produced for high school and occasionally middle school. A special interest meeting will be held shortly after the start of the school year with a synopsis of the characters given as well as an audition packet. Auditions will be announced and held after school.
Various sports are offered at SAA to complement the academic and spiritual atmosphere of our school. SAA is currently playing in the Potomac Valley Athletic Conference. Each sport will have its own tryout period in which team members will be selected to participate in the organized sport. Tryout times will be posted by flyers throughout the school and announced in The Buzz. Games for each sport are announced in The Buzz and published on the Google Sports Calendar which is available on the SAA website.
Used uniforms are available throughout the year in SAA’s used uniform store. Inquire in the office. New uniforms can be ordered at any time during the school year by going to any one of the three Flynn and O’Hara Uniform stores in the area or by ordering online from the Flynn & O’Hara website www.flynnohara.com.
Used and new uniforms are available at the school for sale. Dress code violations are recorded in Renweb (school information system.) Student’s receiving violations in excess of the weekly policy are prohibited from wearing jeans and SAA spirit wear on Friday.
The elementary school is on a 4 quarter system and the high school is on a semester system. At the end of every term a report card will be emailed. A parent can request a hard copy of that report card by return email. Hard copy report cards will be mailed out to all families at the end of the school year.
24 hours from the end of the school day when confiscated or 48 hours for the 2nd offense. Confiscated devices are turned in to front office and can be retrieved from there.
Money is deposited in the student account in Renweb. Lunch orders are placed in the morning by the teachers. The cost of a hot lunch is $4.25 for elementary and 4.75 for middle school (6, 7 & 8) and high school. Students can purchase additional items to the lunch which will increase the cost. A lunch menu is emailed at the end of every week for the upcoming week. Lunch is scheduled by grade level.
SAA does not have an insurance policy covering the device, therefore, payment and repair is the responsibility of the student/family.
Students are asked to apply starting their sophomore year. Students must meet all criteria to be admitted. National Honor admittance criteria is available in the high school handbook.